Annual School Uniform Program Checklist

Each school year brings new students, new routines, and a chance to review and refresh your school’s uniform program. Whether your school has had uniforms for years or you’re just getting started, this checklist will help you stay organized and prepare families for the new school year. Use this guide to review your current policy, plan ahead, and share recommendations with families before the first day of school.

Step-by-Step Uniform Planning Checklist for Schools

Preparing your school uniform program for the upcoming year doesn’t have to be overwhelming. This checklist is made to help school administrators review, refresh, and communicate uniform requirements to parents and students efficiently. Use the steps below to make sure your uniform policy is up to date and your families are prepared for the new school year.

1. Review Your Current Uniform Policy

Start by looking at your existing uniform policy. Does it still reflect your school’s goals and values? Are the listed items still available from your uniform provider? This is a great time to spot any outdated styles, color options, or dress code language that may need updating. Make sure everything in the policy is easy to understand for both new and returning families.

2. Ask for Feedback

Get input and feedback from students, staff, and families. Are there certain items that they like or want more options for? Feedback from the school community can help you modify your program and improve satisfaction for students and their families for the year ahead.

3. Decide on Changes

If the feedback you receive highlights areas for improvement, this is your opportunity to make updates before finalizing your uniform selections. You may want to adjust color choices, swap out a specific item, or allow for optional pieces like sweaters or vests. Be sure to finalize all changes prior to communicating them to families to avoid any confusion later on.

4. Connect with Your Uniform Provider

Reach out to your school’s approved uniform provider to confirm product availability, review any updated styles, and check inventory timelines. It’s helpful to get an early look at what’s in stock and discuss any changes you’re considering. This step also ensures your school’s ordering site or catalog shows the most current items.

5. Update Your School’s Website & Materials

Once your uniform list is finalized, make sure it’s easy for families to find. Update your school website, student handbook, enrollment packets, or any other printed materials with the most current uniform guidelines. Clear communication helps prevent confusion closer to the start of school.

6. Communicate with Families

Reach out to families as early as possible. A quick email, flyer, or newsletter with updated uniform info and a link to your school’s uniform shop goes a long way. Include deadlines, FAQs, and recommendations for how many of each item to buy. This step helps families plan ahead and avoid last-minute shopping.

7. Host a Uniform Info Session

Hosting a uniform information session or fit event gives families a chance to ask questions and see and try on examples of the required items. This is especially helpful for new families who may be unfamiliar with the program.

8. Set Purchase Deadlines

Encourage families to order uniforms early. Set and share a suggested purchase deadline that ensures uniforms will arrive before the first day of school. This helps avoid shipping delays and gives time for size exchanges if needed. Be sure to send friendly reminders as the deadline approaches.

Partner with a Uniform Provider You Can Count On

A well-run school uniform program starts with a trusted partner, and that’s where School Uniforms by Tommy Hilfiger comes in. We combine style, comfort, and quality in all of our uniforms with dedicated support for schools of all sizes. From yearly planning to everyday ordering, we’re here to make the entire process simple and stress-free for your school community.

To make things even easier for families, we’ve created a new shopper guide and size guide – helpful resources to walk them through the ordering process, sizing, and knowing what to expect.

Learn More About Our School Uniform Program